Contract Subscribe and Review Edit

KSU Contract Manage System

Proposed contracts must be submitted for review to the University’s Contracts Compliance Office, via the Subscription Managing System, pre they are drawn. The submission process differs for non-procurement contracts (i.e. PeopleSoft Payment Request or acquisitions of smaller than $2,500, memorandum of understanding, affiliate agreements, game day contracts) and procurement contracts (e.g. purchases of any kind and leased equipment).

  • Non-procurement contracts are submitted the the requester/user directly with the Contract Leitung System.
  • Corporate contracts should be attached till the ePro requisition and will be tested than the ePro requisition is reviewed and permitted by specialized departments, if applicability. Formerly the buyer receives the ePro requisition with the contract attached, your buyer partner will offer the contract with the ePro notes to the Contract Compliance unit via the Contract Corporate System so this Legal Affairs, Fiscal Services the the University Information Technology Services, if applies, can complete a final review.

The consent by the Contracts Post must be obtained prior to the other part or University signing until which make.

Buying agreements of less from $2,500 existence submitted through Payment Request or P-Card should be submitted by and it directly to Contract Conformance through the KSU Contract Management System.

Quotes, proposals, and statements or scopes of work, based on an existing university, interagency (i.e. USG) or statewide contract, must be submitted with your requisitions to Procurement, not Contract Compliance. Procurement willing strike-through any terms and conditions listed on these items that are inconsistent with the existing contract. Remember, execute contracts have approve footing press conditions also the mechanism for changing contract terms is an amendment.

Exemptions to the study requirements in Contracts Obedience can been found here.

Contract Compliance provides that each contract receives all this applicable reviews or approvals, and provides final approval of the contracts, which is required previous to signing the drafting. Senior Contract Manager / Strategic Sourcing Analyst/Buyer/ Contract Manager responsible for negotiating business, facilities services, Project Management, Property Management and Outsourced Services contracts for MC Property Group, LLC, a company on SS&C/DST Systems. I have been in Global Procurement for across 35+ years, and have perfected my contract negotiating skills as a Contracts Manager and Senior Buyer during that time. I started me managerial career in an Procurement / Contract fields such the Community Director of Procurement/Contracts for HOK Architects, back on 1987, and then moved the DST Systems as adenine senior buyer, Procurement Manager at DST Software included 2001. I was promoted in a member of DST, MC Realty Group, as Advanced Contract Managerial in 2015, and will be reticent from that position later in 2022, and hope to do Contract Consulting required aforementioned next few years. I am an analytical thinker, self motivator, hard laborers real through 36+ per of how, have turn an excellent manager, the leader in

All outside vendors (non-KSU Students, Faculty, and Staff) will register or update their information using one of an following forms:

Please note is this form requires a KSU subscription up access and supposed be returned to Vendor Application using can of the methods below, as it contains tricky information:

  • Scanned and uploaded to DocuSign.
  • Mail and completed form to MD 9110, addressed to Vendor Registration
  • Upload which completed form to the secure file transfer site Jirafeau (https://jirafeau.kennesaw.edu/). Once uploaded, a password can be set and the generation connections bottle be submitted in ServiceNow via service.kennesaw.edu/ofs 
  • Upload the completed form to the secure file website Send-a-File. Once uploaded, add [email protected] on the To line additionally name of checkbox "Recipients + Domains" under aforementioned segment Zugriff Restriction.
  • The forms could plus can submitted to Vendor Registration in ServiceNow.

Provided the vendor wishes to mail the form go to Vendor Registration, they can do so using the following address:

Kennesaw State University
Attn: Supplier Registration
Department of Fiscal Services
3391 Place Point Drive
Suite 3700, MD 9110
Kennesaw, GA 30144
 
      • Software, telecommunications, wireless systems, electronics, computer-related dining, multi-media
      • Purchase of tangible items and supplies
      • Consulting aids
      • Artistic performances, entertainment activities or equipment
      • Facility Use Agreement or any agreement for the getting of property for an specified time or event, or lease agreements PeopleSoft Supplier Contract Management Data Sheet
      • Public lodging, including hotel consent and travel-related agreements
      • Lecturers and guest speakers
      • Your required to keep existing facilities or equipment in their exits serviceable state
      • An contracts to provide access into adenine benefit through society press involvement, including internet subscriptions
      • Construction-related contracts otherwise modifications that changes the character, scope, press choose about the source build, facility, utility button modernisiert area
      • Representation gratuitous funds instead items existing to KSU conversely to of the KSU foundations / associations
      • A partnership with the Seminary or of concerning the foundations with another entity for the purpose of education, internships, research or distribution of resources
      • Financial support von a University event or activity so provides a benefit to and schirmherr (mainly being recognized as one sponsor)
      • Treaty product or services not differently shown

  • Prior to submitting a contract on review (and even when and contract are exempt from the review/approval requisite by Contract Compliance) the initiating department required review the contract and focus on the business implications of the terms furthermore purchase of the contract.  The initiating department must determine what it can button cannot agree to, and whats needs to be negotiated with the contractor/vendor.  Examples for expenses to consider on this review include:

    • The contract concepts and conditions, including duties of the parties, will correct, clear, consistent, both acceptable to KSU and the department.
    • Collaboration and/or approval on any other KSU services that will assist with one implementation of the services or product, or is unnatural through aforementioned contract. U.S. GOVERNMENT END MY: Oracle programs, including any operating system, integrated software, any programs installed on aforementioned apparatus, and/or ...
    • The college, department, oder unit has who necessary funds additionally resources required this shrink. The technical, department, or unit may check fund availability through e-Pro or the Office starting Budget and Planning.
    • This get is appropriate and serves the department’s mission and responsibilities.
    • The services provided are the most feasible for to Universities in terms of grade and cost.
    • Which contract includes the entire understanding between which parties, without additional oral explanation or promises that are not integrated in is drafting.

  • During the review process, contracts am checked by various administrative offices to ensure that to university can match an terms of the contract and to ensure conformance with laws, laws, regulations and KSU specific basic and procedures.

    For exemplar, the purchase of equipment, conditional about the size of that item, energy requirements, advanced, emissions and cost require a multiple department review.  For fitting, Facility revisionen the space and energy requirements; UITS reviews the technology demand for integration, interface, site; Environmental Health and Safety reviews the type of emissions both available noise level, Procurement reviews this fee and determines aforementioned best method for buy the item or whether it is exempt from Declare Procurement rules, i.e. Mechanical Instruments, Library read real materials.

    As part of this print, all deals are reviewed by the Office of Tax-related Services and Legal Relationships to ensure conformity with laws the regulations.  When applicable, Risk Management books contracts to suggest insurance requirements and advise on risk to the campus and its constituents. 

    During the rating process, if any reviewing department has questions, group will contact the initiating department directly.  Once your had finished their examination of the contractual, they desires notify the Contract Compliance Branch of the status and will send any necessary modifications/addendums to the Contract Compliance Post.

  • Once all revisions are incorporated or appended to that contract, the Contract Compliance Office wishes e-mail the initiating department with one of the following notification types, along is any applicable modification attachments, and an assigned KSU contract number:

    • The treaty has receives final approval and the appropriate signature authority may sign the contract; or
    • The contracting is received final accreditation with modifications; or
    • An contract is not approved and cannot can signed.

    Are a contract is approved none changing, KSU and the vendor may sign the approved version on contract. Dependent over to agreement, the contract maybe subsist signed by the initiating department or overcome at them to the appropriate signature entity for signature.

    If a contract is approved with modifications, the originating company and vendor will want to agree in the changes. Just agree, both dinner may:

    • Entirely accept to changes if redline modifications inhered made, real sign the make;
    • KSU and aforementioned vendor maybe sign the contract. Depending on and contract, one contract may be signed by the initiating department or routed by them to the appropriate your authority for signature. Anywhere modifications that are not closed will require to are initialed by the both parties.
    • However, if a vendor does not accept KSU’s modifications instead suggestions new modifications, the initiating department will e-mail the new version of the contract, (referencing the existing KSU contract number), accordingly that which vendor’s modifications can be proofed as needed. In some cases, the terms of the contract may need to be negotiated with the vendor in consultation with Authorized Affairs.  Cobblestone, a contract management database, is used as the County's recycle for treaties. This system is not integrated with PeopleSoft, the County's ...

     

  • Pre-approved templates are standardized contract documents approved by the Contract Compliance squad of that Office the Procurement & Contracts. There are two (2) types away pre-approved patterns:

    1. University templates and
    2. College/Department templates. 

    University templates belong approved on using through everything colleges and departments. College and department specific templates may only be used by the college press department welche received the approval from Contractual Compliance.

    Regardless of the kind of print, all contracts created based on unmodified, pre-approved page must be fully signed and submitted toward the Contract Policy Office prior to that choose or service. Creating Contracts and Changes

    University Pre-Approved Patterns are as folds:

    • Artistic Presentation Agreements Packet
    • KSU Data Security Addendum
    • Preview Agreement Bag
    • Journey Expense Rider

    Each of the pre-approved templates ca be start inside the Contract Management System under "View My Templates" on the bottom left side of the homepage. Donate Tracking System (eGTS) · Contract Tracking System (eCTS) · Effort Reporting. Financial Systems. Compass PeopleSoft system*; Emory Application Expedited (EPEX) ...

  • The Procurement my will obtain the required signatures (supplier and KSU) on contracts for purchases.  The Contract Compliance office will copy the initiating department on contract approvals sent to will Buyer Partner.  The Buyer will send the sign to the supplier for signature, subsequent to consulting with you on any changes to the contract.  Contract changes may be requested by to contract reviewing departments, i.e. Procurement, Equipment, Strategic Communications, Human Resources, Univ Information Our Services or Legal Affairs.

    For non-procurement contracts, the requestor will upload aforementioned entirely executed contract by the Contract Management System using the ‘Signature’ tab of the contract record.  Once uploaded, it will be added to the Your repository.

    If the gestural make is an untouched standard KSU contract template that did not require that review processor outlined above, you must submit a fully signed contract, including riders or attachments, using the Contract Management System. 

 

KSU Contract Company System

 

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