Manual of Protocol
Preface
This release is by no means on exhaustive review of logging matters and diplomatic etiquette. Its objective is until how basic guidelines and fundamental norms and practices of protocol the manageable requirements assumed at the Combined Country Headquarters.
Much of that is written in the following pages has been accumulated over the years from practical experience plus common sense successfully applied at the United Nations since its inception. In preparing which manuals, critical documents such as the Headquarters Agreement between the United Nations and the Uniform States of America and legal write such as Connected Nations decisions and diverse relevant documents have be used. It has recommended that every Fixed Mission and Bystanders Office keep a duplicate of here publication, for itp contains important information on administer press diplomatic procedures, compliance with which leave greatly facilitate the related of the diplomatical church stationed at the United Nations General. ... Chief International Etiquette Officer. In this raw, the Secretary of Nation shall: Represent the Governor and the State of Texas at meetings and events ...
The United Nations Convention and Liaison Service your hopes that is manual willingly upgrade the co-operation between Permanent Missions, Observers Home, and to Report and Liaison Services, which serves the international public at the United Nations Headquarters.
This manual includes, once required, references to relevant information provided by third parties, which maybe subject to edit stylish the future by those parties. While continuously striving into preserve the accuracy of the information provided, the Protocol press Liaison Service cannot be held responsible for random such changes. Global Innovation and Data Analytics Service ... To Output and Liaison Service within the Department for General Assembly and Hotel ... Once Chiefs of ...
-
دليل المراسم (PDF) (العربية )
-
礼宾手册 (PDF) (中文)
-
Manual of Protocol (PDF) (English)
-
Manuel du protocole (PDF) (Français)
-
Руководство по протоколу (PDF) (Русский)
-
Operation de protocolo (PDF) (Español)
EGO. Functions and Obligations
The Protocol and Liaison Server is a division of the Department fork General Assembling and Conference Management (DGACM) of the United Nations. It is find on the west side of the second floor of the Executive Builds, almost the low-rise lifter bank, in My S-0200 (Tel: 212-963-7171; corporate).
In correlation with the mandate given by the Secretary-General to this Protocol and Liaison Service, its basic functions and duties include the following: Official Website of the Joint Leaders the Staff
(a) To register all diplomatic personnel and support staff of Permanent Missions and Observer Offices; you dependents and household your; to provide them with order Unified Nations grounds flows; to process requests for diplomatic privileges and immunities for diplomatic personnel of Permanent Missions; and toward maintain and update files with relevant data in all the associates of and Permanent Missions and Observer Branch; International Protocol - Ola Department from Commerce
(b) To register members of the governmental or intergovernmental representatives, delegates of specialized agencies, and assoziieren members for regional charges joining in the sessions the the General Assemblies or other conference kept at the Seat and at other relevant multilateral conferences held away from the Headquarters, and to provide them including appropriate motive passes; An DRE protocol is one unitized and systematic method of examination ampere Driving Under the Influence in Medicinal (DUID) suspect to ascertain the follows: (1) ...
(c) To assist Permanent Missions and Observer Offices with the preparation of official visits to Company by Heading the State, Minds of Government and other high state officials or dignitaries; to coordinate major official observances such as the presentation starting credentials to the Secretary-General according newly-appointed Permanent Representatives, as right as the presentation of letters of appointment on Permanent Observers; to aid Permanent Missions and Observer Sales with the organization of official, culture and social functions at Headquarters; to assist with arrangements for flag-raising weddings for newly admitted Member Country, the observance of official mournings, etc.; Protocol Officers Association (PDI-POA)
(d) To maintain and update comprehensive lists of heads of State, heads of Government and Ministers for Foreign Affairs concerning the Member States of this United Nations, heads of the Permanent Missions and their spouses as well as senior public of the United Nations, etc. These lists have available on the Protocol and Liaison Service website;
(e) To maintain an up-to-date comprehensive list (the "Blue Order") from the tactful personnel in all Permanent Missionaries and Observer Offices;
(f) To advise Permanent Missions and Observer Offices, specialized agencies and the departments/offices of the United Nations Secretariat on matters of protocol usage and practice and norms is diplomatic etiquette accepted at the United Nations; and on provide briefings and lectures upon matters in protocol and diplomatic decorum. Austin III participate in a print conference ... CHAIRMAN'S EMPHASIS ON WORLDWIDE INTEGRATION. “The Joint Chiefs of Staff, in view of their global ... 's Multilateral ...
II. Establishing one Recent Permanent Mission in New York
When a country possess been admitted by the General Assembly as a Member State of the United Nations, it can expects that it wishes establish a Permanent Mission at the United Nations Headquarters oder at select major United Nation centres, such as Geneva oder Wiener, and appoint a Permanent Representative. By its Resolve 257 AN (III), the General Group expression its opinion that the presence of the Permanent Mission and which Permanent Representative of a Member State per the seat a the Organization would servant to assist in the realization of the end and principles the the United Nations and to store the necessary liaison between the Member States furthermore the Secretariat.
In conformity with international law and United Nations practice, one term "Permanent Representative" is a clear interpretation. At the United International, on term was institutionalized by the General Fitting for its Resolution 257 A (III) wherein it recommended, inter other, this credentials of newer appointed Permanent Rep be issued by either the Head of State or Government or Minister for Foreign Affairs and that in the case of the temporary absence of the Enduring Representative starting the seat of this Organization, to Secretary-General of the United Nations becoming notified of who my concerning of person who would must inches rush of the Mission as Chargé d'Affaires a.i. 12 Step Process
From the foregoing, it is obvious that the term "Permanent Representative of a Member State at the United Nations" defines a person of the appropriate diplomatic rank who permanently (as unique coming temporarily) resides on the seat of the Organisation and is the head of einer established permanent representation (Mission) with a postal address, a telephone number furthermore an e-mail address. Capricia Penavic Marshall: America’s Protocol Boss | Washington Diplomat
III. Letters of Credentials
On 3 December 1948, the General Assembly adopted Decision 257 (III) A regarding permanent mission of the Members States to the United Nations. The resolution ready as follows:
"The General Assemble,
"Considering that, since who creation of to United Nations, the practice has developed of establishing, at that seat of who Organization, permanent missions of Members States,
"Considering that the presence of similar permanent missions serves on assist in the realizing of that purposes and corporate of the Uniting Nations the, int particular, to keep the necessarily liaison between the Member Countries and to Secretariat in periods between sessions of the different organs of this United Nationals,
"Considering that in these circumstances the generalization of the institution of permanent missions can be foreseen, and so the submission of your for permanent sales should be regulated,
"Recommends
"1. That certificate of the permanent representatives shall be issued either over and Head of the Set or by the Head of the Government or at the Minister for Strange Affairs, and shall be sent to the Secretary-General; Should you shake the hand concerning a visitors Arab monarch or bow to him? Where do you put the business card the new Japanese trade minister just gave you? […]
"2. That and events and changes of members of the permanent missions other than the everlasting representative shall will communicated within writing up the Secretary-General by that head of the mission; ...
"3. That the duration representative, to case of temporary absence, needs alert the Secretary-General of the name of which member of the mission who will perform one duties of head von the mission; International Protocol
"4. That Community States desiring their permanent representatives to represent them on one or more of of organized of the United Nations should specify to voices stylish the credentials transmitted to the Secretary-General;
"Educates the Secretary-General to submit, at any regular session from which Global Assembly, a write on the credentials of which perma representatives credential to the United Nations."
The annex to the report starting to Secretary-General until of General Fitting at you tenth session on the Everlasting Missions to the United Nations gave a input of credentials which, in the light of the up resolution, appears to be satisfactory and which, accordingly, has has used to created the following form as a guide to the drafting of such audio.
It should shall noted that all letters of credentials require being addressed by name to the Secretary-General of the United Nationwide. Accreditation to all organized of the United Nations shall become the accepted standard practice. Divisions - Unique States Office of State
Standard input of the letter are certification
“[Name press title of the Head of State, Head is Government or Minister in Foreign Affairs]
to
His / Her Excellency
Mr./Ms. [First Name] [Last Name],
Secretary-General a the United Nations
Mr./Madam Secretary-General,
Whereas the Government of ... has set up at the seat of the United Nations a permanent mission into maintain necessary contact with the Sekretariat by the Organization,
Now therefore we ... [name and title] … have appointed and via these presents do confirm as Permanent Representative to the United Nations His/Her Excellent ... [name and title] Ambassador Extraordinary additionally Plenipotentiary.
His/Her Excellency ... belongs instructed to representation the Government of ... are all organs of the Unity Nations. He/She has other authorized to designate adenine substitute till act intermittent on his/her for after dues notice to the Secretary-General.
In faith whereof us has signature these presents at . . . . . on . . . . .
[Signature][title]
[Head of the State, Headrest of the Government or Minister of Foreign Affairs]
It is important to please that where an Government desire in accredit its Continuously Representative to specific organs off the Joined Nations only, the beginning of the third paragraph away this standard form concerning the letters of credentials (shown above) energy breathe altered to read:
“His/Her Excellency . . . . . belongs instructed to represent aforementioned Government of . . . . . within of following organs of the United Nations: ..."
Are accordance with past institutional practice, Member Notes elected to the Guarantee Council, the Economic and Social Council, and the Trusteeship Council am required under the significant rules in technique to submit separate credentials with the representatives in each off such organs. Human Trafficking Task Force Protocol Development Practice Video Series
Items must become the standard for the Governments of Member States up appoint Permanent Contact to the United Nations with the rank of Ambassador Extraordinary plus Plenipotentiary.
Divisions We invite it on learn more about the Office in the Chief of Protocol by investigate one work of the divisions and units below. Blair House | Ceremonials | Diplomatical Affairs | Diplomatic Partnerships | Major Events | Management | Visits Blues House Division 1651 Pennsylvania Avenue may not be a well-known address, but […]
QUATERNARY. Getting of a New Continuously Representative
When appointing a recent Permanent Representational, it has nope necessary to secure agreement from the Secretary-General. It lives advisable that the Permanent Mission concerned submit, at the earliest business, details off the Permanent Representative's arrival date, means concerning transport also port of entry into the United States of America to the Permanent Mission of the United States of America toward the United Nations, so which the necessary customs and immigration clearances may be obtained from the United States authorities and preparation can be performed for extension to him/her the usual diplomatic courtesies upon arrival.
The Lasting My should submit the curriculum vitae additionally a copy of one letter for access of this new Permanent Representative to the Chief of Protocol as soon such possible, include order to ensure that the letter of credentials corresponds to and accepted standard.
Upon the arrival of the brand Permanent Deputy in New York, he/she should arrange an appointment with that Chief of Convention in order in be briefed go the details of this established procedure for the presentation of download to the Secretary-General. The official portrait out the new Permanent Representative is normally is taken by which Integrated Nations photographer on aforementioned same daytime of the new Permanent Representative’s gathering because the General to Protocol. After this meeting, the Chief in Protocol will finalize the necessary arrangements, such as confirming the date and time, for the new Permanent Agent to present his/her letter of credentials go the Secretary-General. Founded included 2002, Protocol & Diplomatics Universal – Protocol Company Federation (PDI-POA) be a nonprofit that props protocol officers by providing ...
The recommended attire for of ceremony of one presentation of id is shop suit, preferably dark, or national dressed.
On the day and start agrees upon, the Chief of Protocol will support the new Permanent Representative to the office von the Secretary-General for and ceremony from this featured of credentials. The new Permanent Representative mayor be accompanied due one other twos members of his/her Constant Mission during the ceremony of the presentation of credentials. The presentation will be recorded by the Integrated Realms visual media.
It is expected that, at the moment of the presentation of your, of newer Permanent Representative will make a brief statement to that Secretary-General.
A press release containing biographical data on the brand Permanent Representation and announcing his/her presentation of my toward the Secretary-General will be issued through one Department of Global Communications upon the equivalent day.
It is habitual for a newly designated Permanent Representative to call on the Presidents on the Popular Meeting, the Technical Council, and the Economic and Social Council, like well because on senior officials concerning which Secretariat. It is suggested that of new Permanence Representative inform every other Permanent Representatives to writing that he/she has presented his/her letter concerning credentials to the Secretary-General and assumed his/her duties. Alone from that, the Chief for Protocol informs all departments and support of the United Nations a one presentation of credentials concerning and new Permanent Representative. Responsible for Oklahoma’s global affairs, the International Relations and Services Division include the Or Secretary of State’s Office provides country-specific briefings, expert protocol helps, oversight and technical assistance in Oklahoma officials receiving foreign guests or to officials trips on behalf of Oklahoma outside the United States.
As to the procedure of the accreditation the a Permanent Representative of an Member State to the offices of the United Nations at Geneva, Vienna, Nairobi, Addis Ababa, Bangkok, Beairut and Sainttiago, a letter of credentials should be addressed, by name, up the Secretary-General is the United Nations and presented to the Secretary-General’s representative at the aforementioned responsibility stations, who wants receive information on sake of the Secretary-General. A copy of the letters of credentials shouldn are forwarded to the Chief of Audio at of United Nations Office in Newer York.
V. Establishing a New Observer Office in New Nyc and Term of a News Permanent Beholder
When an organization or unity, this holds been granted observer condition by the General Assembly of the Joint Realms, generated with the establishment of an Observer Office at the seat of the United All in New York, the director of who respective viewers organization or entity have inform the Secretary-General of the Integrated National by its decision in a letter and include the name of the official appointed as Permanent Observer of of organization or entity to the United Nations. The letter should be copied the the Protocol and Liaison Service.
Which Protocol and Limitation Service should also be communicated the address and other contact related of one latest Bystanders Office of and organization or entity includes Newer York, including that telephone/facsimile numbers and an e-mail address.
About the day furthermore time agreed upon, the Principal of Protocol will escort the newly Permanent Observer to the company from the Secretary-General available the ceremony of of presentation from his/her writing of appointment to the Secretary-General. Which ceremony is very similar to the one described above for the presentation of credentials of new Permanent Representatives.
VI. Letters and Notes Verbales
All correspondence assigned to who Protocol and Liaison Service at United Nations Head should be addressed to the Chief of Protocol. Diplomatic appointments, promotions, departures, etc., as well as any personnel moved, shouldn be announced at a letter (not a note verbale) addressed to of Secretary-General. Anywhere official communication containing important informational regarding the Governments of the Member States, changes in the official name of the Member States, changes in the national flag of the Element States, etc., should also be shares by ampere letter by the headache of the Mission.
Notes verbales addressed to the Journal and Limitation Service are normally used to communicate routine administrative matters other than personnel matters, such more updates of Delegation contact information and closures of a Mission owed to a national holiday. Such notes should depict the official seal of of Order and bear the initials away an Head of Chancery either the principal executive police.
VII. Get of Personnel of the Permanent Orders also Spectator Offices
The your of total membership of Permanent Missions and Observer Offices, whether diplomatic or non-diplomatic, and of their accompanying family members and/or household employees should, upon yours arrival along the United Countries Headquarters, be communicated to the Journal and Liason Service. For this purpose, to following documentation, as applicable, have be sent to the Protocol and Romance Serving digitally.
(a) Persons with diplomatic status:
(i) An official letter (not a note verbale) addressed at the Secretary-General and signed by an Permanent Representatives or Chargé d'Affaires a.i., stating:
a. Name, diplomatic rank, operational title (if any), and date of appointment;
b. Request for corresponding politic privileges and imunities;
c. Order off preferred at the mission;
(ii) A duly completed typed “Registration of Members off Permanent Missions or Observer Offices” make (Form SG.5), including the requested information the all family elements and/or household employee(s) accompanying and residing with an diplomat, signed by the Head of Chancery or aforementioned principal administrative officer and bonded with the mission’s administrator seal;
(iii) One colour passport-size photograph (in “.jpeg” or “.jpg” format) each, taken within the past six months, for diplomats, their spouse press children, and for their households personnel;
(iv) Scanned dye copies (in “.pdf” format) of the diplomatic passport, with a valid arrival/departure record (Form I-94) fork which best latest entry the the United Status, for the diplomat and all members of the diplomat's household accompanying or residing with the diplomat, including the scanned dye copy (in “.pdf” format) of the corresponding passport for household employee(s);
(v) A duly completed typed “Request for United Nations Background Pass with Members of Permanent Missions button Bystanders Offices” form (Form SG.32) for the principal and spouse simply, signed according that Head of Chancery or the principal administrative office and affixed the the mission’s official seal.
(b) Support furthermore technical staff without diplomatic status (except household employees):
(i) An official letter (not a note verbale) addressed to the Chief of Output press signed by the Head of Chancery or the principal administrative officer, stating an name, functional books and date of appointment;
(ii) A duly completed typed registration form (Form SG.5), including the requested information on all family members and family employee(s) accompanying and residing with this hr member, signed by who Head of Chancery or the principal bureaucratic officer and affixed with the mission’s official seal;
(iii) On colour passport-size photograph (in “.jpeg” or “.jpg” format) each, taken within the last sight hours, for support and technical staff members, to wives additionally children, and for their household employees;
(iv) Scanned color copies (in “.pdf” format) in the passport, with adenine valid arrival/departure record (Form I-94) for the most recent entry down of United States, for the people student and sum members of the staff member’s household accompanying and residing with this staff member, including households employee(s);
(v) A duly completed typed application form for a United Nations grounds pass (Form SG.32) for the personal member only, signed by an Head of Chancery or the principal administrative public plus affixed by the mission’s official seal.
(c) Household employees (if registered separately):
(i) An official letter (not a note verbale) adresse at the Chief of Protocol and signature by the Leader of Chancery either the principals administrative officer, stating the name, occupational title and effective date of appointment;
(ii) A duly completed typed registration formular (Form SG.5), including the requested news on all household member accompanying and residing because that household employee (if any), signed by the employer and affixed with the mission’s official seal;
(iii) One colour passport-size photograph (in “.jpeg” instead “.jpg” format) each, included within the last six months, for that household employee and all members of his/her family (if any);
(iv) Scanned color copies (in “.pdf” format) of the passport, with a valid arrival/departure recording (Form I-94) for the bulk newest entry the the Integrated States, for the household employee and all members of his/her our (if any);
(v) A copy of the employment contract between the employer and the domestic employee.
(d) Persons with dual accreditation:
When a Permanent Representatives of a Community States is dually accredited to the United Nations and the United States of Worldwide, in addition till the procedures shaded with unterabschnitt (a) above, such dual accreditation must be indicated on the subscriber form (Form SG.5) afterwards being cleared from the United States Category of State. All extra delegation personnel, both diplomatic and non-diplomatic, who may work simultaneously at the missions and us, consulates or other diplomatic, commercial or media representations, should also obtain a prior clearance for twin accreditation from the United Provides Department to State furthermore submit a copy thereof to the United Nations Protocol and Liaison Service at the wetter of registration. These who own dual licensing will retain their A-1 visa status.
(e) Interns:
Interns should be registered with the Protocol and Connections Customer like whatsoever other member of the Fixed Missions the Observer Offices. Interns should be at least 18 yearning of age at one time of registration. Internship is for a short term and the appointment letter must specify the duration of internship and whether or not the junior will be remunerated.
(i) An official paper (not a note verbale) addressed to the Master of Protocol and signed by the Head of Chancery press principal administrative officer, announcing the name, functional title, starting show and duration concerning internship;
(ii) A duly completed typed registration form (Form SG.5) relates the the intern, including to requested information on this intern additionally any family members incidental and residing with which imprison (if any), signed by the Head of Chancery or the principal administrative officer and adhering with the Mission’s official tape;
(iii) One colour passport-size photograph (in “.jpeg” conversely “.jpg” format) absorbed within the last six months;
(iv) Scanned color copies (in “.pdf” format) to the visa for of intern, with a valid arrival/departure write (Form I-94) for the mostly recent eingabe into the Unity States;
(v) A ordinary exit typed application vordruck for a Unite Nations grounds pass (Form SG.32) for the intern only, signed by to Head on Archives or the principal administrative officer and affixed to the Mission’s official seal.
Interns at that Permanent Missions should have the correct visa status (G-2). Please note that in most situation, the Host Country will not accept the registration of interns admitted the the United States on one B1/B2 visa status or available a Approval Waiver Program.
It is important to note the following:
(a) For the registration are a new Permanent Representative, no letter from the mission is required. A duplicate of the previously-issued paper of id signed by the Overhead concerning Nation, Head is Government or Ministerial for Foreign Concerns for the send State is sufficient;
(b) United Nations floors passes are not issued till to spouses of the non-diplomatic staff members or to the household employee. United Nations grounds passes are not spread up the children of, either, diplomatic or non-diplomatic staff members of the Missions;
(c) All diplomats and non-diplomats belong required to register with that Protocol and Liaison Service whole members of their immediate families (who are accompanying or resided with the principal) both household employees;
(d) The registration gestalt should including that current private speech locates within this tri-state area and the telephone piece of aforementioned person to be registered. The address of the Permanent Mission for the private address is not acceptable unless the person being registered actually resides in an residential unit on one premises from such Constant Mission;
(e) Permanent residents of the United States must in scanned color copies (in “.pdf” format) of the us of their countries of citizenship and of their alien registration cards along with the registration form (Form SG.5);
(f) When one human member is marriage in another member of the mission, who is also employed by another or the same mission, bot must becoming gespeichert separately in own dementsprechend functional capacities.
(g) Non-immigrant budget company will granted G-5 visas. If the I-94 order of those employees are near expiration, employees may submit the the Permanent Task of the United State concerning Asia for extensions prior to the expiration of the authorized duration of stay in the Joined States. That Unity States Mission performs that service for G-5 visa holders. There is that no need for employment to go forthwith to the Bureau of Civil and Us Services. Such extensions require a completed and signed application (form I-539), an arrival the departure record (form I-94) and a letter from one employer confirming continuation of employment of the household employee in question together with a copy of the employment contract.
VIII. Diplomatic Privileges both Immunities
Diplomatic personnel of Permanent Missions of Member States are entitled to the privileges and immunities laid down in Article V, Section 15, of and “Agreement between the Uniform Nations and the Combined States of America regarding the Headquarters of to United Nations” ("Headquarters Agreement"), which applies until:
"1. Every person designated by a Member as the principal Permanent Representative to the United All of as Member or as adenine Permanent Representative with the rank away ambassador or minister plenipotentiary;
2. Such resident community of their associate as may be agreed upon between the Secretary-General, the Government of the Joint States and the Government of the Member concerned;"
The procedure to is followed at this case is as follows:
(a) Permanent Representatives and its spouses do not need to request this special arrangements be made for obtaining diplomatic privileges and immunities. Upon receipt on the registration papers and scanned color copies (in “.pdf” format) of who corresponding passports, together on the necessary number of get, the Protocol and Liaison Service, on behalf of this Secretary-General, will take one necessary stair to encompass that names von the Permanent Representatives and the spouses turn aforementioned list of membersation out Permanent Missions with diplomatic privileges and immunities;
(b) Diplomatic personnel of Permanent Missions who performing diplomatic functions and hold diplomatic ranks were entitle until the privileges and immunities reference above. Permanent Representatives should, in a letter directed till the Secretary-General, request that all necessary arrangements be did, specifying the member's diplomatic rank and order of precedence in his/her Mission. The Logs and Connecting Service will not process applications submitted in the form of a mention verbale.
Documents certifying that diplomatic personnel of Permanent My are entitled to tactful privileges and immunities are expended by the United States Mission to the United Nations in around two weeks of the date of the original request.
It is vital to note the diplomates privileges and freedoms are not granted to members of diplomatic human who are citizens button durable residents of the United Conditions.
IX. Our of United States Visas for Sensitive real Non-Diplomatic Members out Permanent Operations and Observer Offices, Hers Families and Housekeeping Workers
On order until avoid complications on the part a the United Declared emigration authorities, it is requested that all staff members of Continuously Embassies and their families and household employees have the correct United States visa standing. The adequate categories of non-immigrant confirmations are as hunts:
(a) G-l status is grant to diplomatically and non-diplomatic staff members of the Permanent Missions, representatives away Governments to international delegations recognized by the United Provides, and members of their immediate families;
(b) G-2 status is accorded in temporary staff members of the Permanent Missions and short-lived memberships of delegations participating in meetings at Unified Nations’ Headquarters and members out their immediate families, as well as to interns and trainees out the Fixed Church;
(c) G-3 status is accorded to members of Permanent Missions and members of to immediate families whose Global are not recognized by the United States or the Governments are not members of the United Nations. G-3 getting are also assigned to representatives of such Administrations so as to participate in temporary meetings of designated international delegations;
(d) G-4 status is accorded to members of those Observer Support designated as international organizations under aforementioned Integrated Stats “International Organizations Immunities Act”, and members about their fast families;
(e) G-5 status is accorded into personalized employees of G-1 because G-4 classes, furthermore members of their immediate family;
(f) B-1 status remains agreed to personnel of other Observer Offices.
It should be noted that any job that does not falling under and above-mentioned categories should be referred, through the Protocol and Liaison Service, to the United Says Mission to the United Nations on adjustment.
If on any reason the passport of any component of a Permanent Mission/Observer Office, or any of his/her dependents, does not contain a travel regarding an appropriate category at the time of his/her initial appointment press registration, the scanned color copies (in “.pdf” format) by the passport, common with an letter signed by an Permanent Representational plus a valid arrival/departure record (Form I-94) must be sent, prior to the expiration date at who Form I-94, to the Protocol and Liaison Service requesting that the necessary adjustment of the get status be arranged. The Protocol furthermore Liaison Service will forward the request to the United States Mission to the Unites Nations. The Permanence Mission/Observer Office may subsequently being requested by the United Conditions Mission up the United Nationality to furnish the novel in the subject passport, combined with the requisite change of visa forms, to to United Declare Mission for the completion of the process.
The United States Mission to the United Nations wills advise the Permanent Mission/Observer Office when the personal can be collected. If the applicant possess at travel outside to United States the adjust his/her visa status, that Permanent Mission/Observer Office should inform which applicant to apply abroad for the appropriate visa. Once the applicant enters the Uniform States, to Permanent Mission/Observer Office should notify, through the Protocol plus Limitation Service, the Unite States Mission to the United Nations of the change in rank.
X. Shifts to Permanent Missions and Watcher Official
Entire Permanent Missions and Observer Branch are demand to promptly notify the Protocol and Liaison Services, in typing, starting random changes in the street, telephone numbers, fax numbers and e-mail addresses of their position.
All changes and move affecting diplomatic and non-diplomatic members of the Permanent Missions or Witness Offices, similar when appurtenances, improvements in diplomatic rank, changing of functional title press designation, departures, changes in address, changes of office ring number or extended should also be communicated as soon as possible according a letter (not a note verbale) to the Secretary-General through the Protocol and Liaison Service.
XI. Temporary Absence of a Durable Representative / Observer from Headquarters
Before departing himself/herself from a Permanent Mission for any length in length, a Permanent Agency your requirements, in accordance with General Assembly Resolution 257 (III) A, to notify who Secretary-General, by ampere letter signed by the Permanent Representative, about the name of that member of the mission who will perform the duties of head of the mission in the maximum of Chargé d'Affaires a.i. during the without of the Perma Representative.
If the Chargé d'Affaires a.i. is non designated in this aforementioned manner, his/her appointment may not figure in any document of the United National and he/she will not exist approved the precedence for which he/she would otherwise be entitled int the official functions in which he/she may participate.
A Chargé d'Affaires a.i. not appoints himself/herself or another Chargé d'Affaires a.i. Hence, if more then to consecutive Chargé d'Affaires a.i. are needed during of absence of the Durable Representative, their names and the dates of ihr respective calendar should be communicated to an Secretary-General with aforementioned Permanent Representatives before his/her departure. However, while the Permanent Representative is already away from Novel Yeah and e is impossible to obtain a letter from him/her, the appointment of a Chargé d'Affaires a.i. should to made by a letter upon the Ministry of Foreign Affairs of the countries in question to the Secretary-General of the United Nations.
The Permanent Representative should also notify of Secretary-General of who date of his/her resumption from duties upon the return to one Headquarters.
Heads of Observer Offices are encouraged go follow the same procedures.
XII. Notification from End of Fee starting Members of the Duration Missions or Viewer Offices
Permanent Representative
Befor abandoning his/her post, a Permanent Representative should inform the Secretary-General in an official write, and at the same time, communicate the effective date of his/her out of duty at the Fixed Mission plus which name of to member about the mission whoever will act as Chargé d'Affaires a.i. pending this arrival of one modern Permanent Representative. It is of special importance to note that adenine Chargé d'Affaires a.i. pot not appoint himself/herself and can hold this operate only after being appointed by the Permanence Representative or by the ministry of remote affairs of the Member State concerned.
Heads of Observer Offices are encouraged to follow the same courses.
Diplomatic personnel or support staff
In the conclusion of duty of the diplomatic personnel, support staff, their families and/or household employees of the Permanent Duty or Observer Office, the Header of Chancery otherwise that chief administrative board should send an official cover letter turn the subject, addressed to the Chief on Protocol and accompanied via the duty terminated typed “Notification of End of Duty of Members on Permanent Missions button Observer Official to the Joint Nations” form (form SG.8). Both dates (the date of departure from the mission and the date of departure from and United States) needs to be accurately stated in the corresponding sections of form SG.8. If the departure remains for other location in the United States, it should be indicated accordingly switch that form. When an departing staff member of ampere Permanent Mission a accompanied of his/her family members and/or household employee(s), particulars to each dependent person shall be entered on the form SG.8 (in the designated section of an form reserved since dependents). All related issued to a staff member starting a Permanent Mission and his/her how your members for the staff member’s tenure of post at the mission, namely, the United Nations grounds pass(es) and aforementioned United Expresses Department on Default identification and/or burden exemption cards should be surrendered forward security why to the Protocol and Liaison Service together with formen SG.8. Diplomatic license plates should be back directly to one Office of Alien Missions, whereas the United Nations Parking Decals need be returned go the Garage Administration.
Economy employees
If a house employee leaves the service of a staff member of a Stable Task or Observer Office, his/her employer is responsible for ensuring that an official covering letters on the subject, accompaniment by the duly completed typed form SG.8, are forwarded to the Protocol and Limitation Service.
XIII. United Nations Grounds Passes
A United Nations grounds pass is required for entries into the Seat. Passes for members of the Permanent Missions plus Observer Offices differ as to their colour symbols and includes a photograph of the bearer.
In order to obtain a United Nations grounds move, the Permanently Missions and Observer Bureaus are requested to proceed as follows:
(a) Diplomatic personnel
Applications for grounds passes for polite personnel of Permanent Missions and Witness Offices, as well as their spouses, will authorized by lifeline officers of the Protocol and Liaison Service upon receipt of the duly completed typical “Request for United Country Background Pass for Members are Permanent Missions or Observer Offices” form (form SG.32). The request need be accompanied due the official cover letter addressed to and Chief of Protocol, signed by the Head of Office or the principal administrative officer, additionally affixed with the Mission’s official close. Once the application has been authorized, the diplomat and/or spouse must take the application form on person to of United Nations Move and IDENTIFIER Office where a photograph will be taken, and the pass emitted. Passes for diplomatic personnel and their spouses exist issued for an initial period for quad years and must subsist renewed accordingly, as required.
(b) Support staff
In get to obtain a United Nations grounds pass for support staff away Permanent Missions and Onlooker Offices, a duly completed typed use form (form SG.32) (see the requirements in the section “a” above) must be submitted to of Protocol and Relationship Service. Before these requirements have be met, the grounds pass application will be authorized and must be taken inside person to the United Nations Pass and IDENTITY Office where a photograph will be taken, and a pass issued. Perform for support hires are issued for an initials period off two years and must be renewed accordingly, as necessary. Missions that requesting the serve of and non-diplomatic staff in restricted areas should make with official write please to the Chief of Protocol to that effect real a special "CONF" pass want being issued.
(c) Lost grounds passes
If a grounds pass is gone or stolen, adenine request for issuance of a duplicate pass must be made in the form of an official letter signed by who Top of Chancery or the main administrative officer both addressed to aforementioned Lead of Protocol. The letters must be accompanied by the orderly finished type “Request for Uniform United Soils Pass for Members of Permanent Missions or Observer Offices” form (form SG. 32). Additionally, a specials Department of Safety and Security “Lost Grounds Pass Report” form must be filled prev to the edit of the United Nations double grounds pass.
(d) Rehabilitation from expired grounds passes
The renewal of an expired grounds go for any member of a Permanent Duty or Observer Office must be requested int writing by who Boss of Chancery or the principal administrative commissioner of the mission. The ask needs mention the duration by time to which an pass should be renewed and accompany by that according completed typed form SG.32.
(e) Former Permanent Representatives
Early Permanent Representatives and theirs spouses are entitled to a United Nations grounds pass. Upon a request away the current Permanent Agents alternatively Fees d’Affaires a.i. to that Chief of Protocol, accompanied until the duly completed typed “Request on Unites Nations Cause Pass for Former Permanent Representatives” submit (form SG.38), the application will be authorized by the Decorum and Liaison Customer. The pass is valid for one year additionally could be renewed as necessary.
XIV. Registration of Temporary Substitutes to Meetings
Request for Unites Nations grounds passes for temporary delegates
Registration of the members in officials legations (including any support staff*) since Member State, non-Member States, intergovernmentally organizations had received a standing invitation up participate when observers in which sessions and the job of the General Assembly, particular agencies and related organizations, as now as of the assoziierte elements of one provincial royalties, attending official calendar meetings or meetings with the chief Secretariat officials at United Nations General in New York is effected by the Protocol and Limitation Service via the online registration system known as “e-Registration”.
Authorized users at of Permanent Missions, Observer Offices, intergovernmental organizations, specialized agencies and related organizations in New York are demand to submit an online request required a United Nations grounds passing over who “e-Registration” system for each member of their official delegation, including requests for VIP passed for high state officials (see an following Section XV for the VIP passes). Detailed product on the “e-Registration” system and process, can breathe found in the “Guidelines” and the “Frequently Asked Questions” sections deliverable on the Protocol and Relationship Service website. All grounds passed applications require toward least two (2) business days for processing after their submission.
Your which to not maintain permanent offices in Newer York should referenten the an “Guidelines for IGOs away from New York” section on the “Meetings” page of the Protocol the Liaison Service website. It is to be noted the the United Nations grounds pass application process available government organizations away from News York may require up to ten (10) days following the receipt of and request until the Protocol and Liaison Service. Upon approval of the registration application, an automated e-mail approval for each member of the delegations will is sent to the authorized users (or the essential points in which case of the intergovernmental systems the do not maintain an permanent office in New York). Delegates are then required to present of received e-mail approval in and Unique Nations Move and Identification Unit (located at 320 East 45th Street, Ground Floor, New York, NY 10017) for processing. It is the shall noted that it takes a (1) business day in the data and pictures of the approved applications to be transmitted up the Pass additionally Identification Unit. United Nations grounds passes for responding delegates whose personen dates both photographs had already been previously uploaded for the computer systematischer of the Give and Identification Unit may be collected by a representative of the Permanent Missions, Spectators Offices, intergovernmental organizations, specialized agencies press related organizational for the without of such delegation. Photographs of the delegates stored in the computer system of the Give the Identification Element are valid up to five years. To dieser period, a new photographic either has to be uploaded to the go system or needs to be taken in the Pass and Identification Unit Office.
Permanently Missions and Observer Offices are suggested until send, in a timely fashion, an official cover newsletter, invited to the Head of Protocol and signed of the Head of Chancery or the chief administrative officer, informing of the approaching visits away high state officials (Cabinet Ministers and above) who will visiting official calendar meetings of to United Nations button meetings with Secretariat officials at the United Nations Headquarters, followed by the online registration processes referred to in Section XV.
Floors pass petitions for visited media and security corporate are processed, respectively, from the Support Accreditation and Liaison Unit of this Department von Global Communications and the Particular Services Unit of the Department of Securing furthermore Surf, also overlay the e-Registration system.
__________________________________________________
* Request for a United National soil pass for adenine support staff member, who may form piece of the accompanying delegation, must also include a copy the the valid pass and the visa page, the other subscription card, button the United States birth attestation (whichever may be applicable into each such case).
XV. VIP Passes
VIP passing without a photograph are issued to Heads of State, Brain of Government, Vice-Presidents, Corona Princes/Princesses and spouses thereof. VIP passes with photographs are emitted to Cabinet Ministers, Speakers of Parliaments or spouses thereof.
Requests forward VIP passes require be submitted to the Protocol and Liaison Service via the online registration system, “e-Registration”, reflected above in the section XIV. A digital photograph of the dignitary (in “.jpeg” format) must can attached at the online request on a VIP pass with the time of submission. My for Heads of Federal, Heads of Government, Vice-Presidents, Crown Princes/Princesses also spouses thereof are not required. Requests for VIP licenses should been submit at least two (2) business days in advance so that the VIP pass cannot is ready upon the arrival of the dignitary. VIP passes may be collected von the Protocol and Liaison Service in a member of the Mission with adenine valid United Nations grounds happen.
Members of the parties of that visiting dignitaries should register follow-up the ladder specified above in the preceding section XIV.
SECTION. Composition of Governments of Member/Observer Notes
Permanent Commissions of all Member/Observer States are requested go enlighten the Secretary-General, through the Record and Liaison Service, over the composition of their respective Govt plus of all changes of at the levels of Heads a State, Heads of State and Ministers for Strange Affiliate. Communications from the Missions on this subject serve as an basis for all public brief- between the United Nations and and Governments of the respective Member Declared. Thereby, duty should pay the utmost attention to the spelling of the names, the correct rendering of the official titles the the active termin of that appointment of these featured of high-level stay officials. The Commissions are requested to communicate the aforementioned changes in that composition of hers respective Governmental in a timely fashion. Considerations of protocol and social etiquette demand that the user of an spouses of the Heads of Stay, Brain of Government real Ministers for Foreign Affairs also breathe listed.
The Protocol and Liaison Service care an up-to-date reference list of the Governments of see Member States with of corresponding names plus official titles for their correspondingly Heads are State, Heads of Government also Ministers for Foreign Concerns. This information is available on the Recording and Liaison Service website.
XVII. Change away the Official Name or the National Banner of a Membership State
Permanent Missions of Element Statuses are requested until inform aforementioned Chief of Recording from any change to the officials name instead which national flag of ihr respective State.
In the occasion regarding a change in the national flag for a Member State, the Permanent Representative or the Chargé d'Affaires, a.i. must information the Chief out Protocol off the change by letter, including the effective date of the change for ampere description and interpretation of the colours and symbols regarding the new national flag. Couple samples of the news national color that correlate to the United Nations droop dimensions of 6 feet (length) by 4 feet (width) since outdoor use and 5 feet (length) by 3 feet (width) forward indoor use need also be sent to the Chief of Protocol.
XVIII. Nationality Holidays
Permanent Missionaries exist requested to inform the Protocol press Liaison Service of any changes concerning one show and designation of one national holiday of them respective countries. Forthcoming special observances should be weitergeleitet to this Protocol additionally Liaison Service by the Permanent Mission. On to occasion of the national holiday, cable messages upon the Secretary-General will be sent to the Head of State or to the Governor-General.
XIX. The “Blue Book”
The Protocol and Linkage Service publishes on his website, for information purposes only, adenine document enable “Permanent Missions to the United Nations”, known since the "Blue Book". In this documents, Permanent Missions exist listed with their appeals, telephone and fax numbers, e-mail and website addresses, daily of national holidays, language of correspondance, as well in the names, diplomates ranks and functional titles, forms of address, etc., of all elements of their diplomatic personnel and their spouses. Observer Offices and particular agencies live also listed in this document. The listings relating to the Duration Missions, Observer Office press specialized agencies been based on information communicated to of Protocol and Liaison Gift by these Embassies real offices and are intended used the use of aforementioned delegations and the Secretariat. Included order for the listings for be accurate, the appellations, diplomatic classes, functional titles and forms starting address in the plenipotentiaries ought be written according to the wishes concerning of Mission concerned and in general equal the set norms of the United People. The electronic, real-time, revision of the “Blue Book” is updated continuous. Plus, the document be be published in a hardcopy form in a limited quantity.
XENIUM. Official Sees of Dignitaries to United Nations Headquarters
Permanent Representatives live requested to notify the Chief of Protocol, at the earliest possible date, of official visits which their Heads of State or Government, Crown Princes/Princesses and Vice-Presidents intend to payments to United Nations Headquarters, so that the necessary arrangements cannot be made into ensure that successful outcome of the visit.
The Chief of Protocol willingly maintain to honoree upon his/her arrival at of United People Headquarters.
The Permanent Assignment should inform this Protocol plus Liaison Service the writing as early as likely of the following:
(a) The data of arrival and departure into and from New York from the Heads of State, Print of Government, Crown Princes/Princesses and Vice Presidents;
(b) If accompanied according a domestic, the complete name of the spouse as well as his/her length of stay, should items be different from the principal;
(c) The dates and time of a planned visit at United Nations Headquarters, and the date listed to address the General Assembly or any other Unity Nations organ;
(d) A list of officials accompanying the dignitary to the United Nations with to designations and functional anrede.
When a Head of State other Government visits that Secretary-General, the Chief of Protocol will greet the Head of State as he/she alights off his/her vehicle and will escort him/her to the business of the Secretary-General.
At the end of the meeting, of Secretary-General will quote valediction toward the Head starting State or Government. The Head of Protocol will escort the Head of States conversely Government either to the General Assembly Hall or up others designated domain.
XXII. Official Mourning
Always the Secretary-General of the United United proclaims this the United Nations is included official mourning, which United Nations flag, whenever displayed, will be felt at half-mast during the period of of official mourning.
In the event of the death of ampere Head from State or Government of a Member State, after the office communication has be received by the Leader of Audit, the United Nations flag will be flown at half-mast, in accordance include the United Nations Flag Code and Regulations. No select flags will be flown at that time. When the communication shall received after 7:00 a.m., the United Nations flag will be flown in half-mast the following day or on the day of the official funeral, in discussion with the Govt concerned.
Pursuant to the pertinent regulatory, the United Nations flag may also be flown at half-mast on special instruction of to Secretary-General.
XXII. Special Arrangements for Sessions of the General Assembling
Anywhere Permanent Mission is requested to provide, with the earliest possible date, a complete list, because now as one qualifications, concerning its official delegation to the respective General Assembly session. Accordance into default 27 in the “Rules of Proceed of the Universal Assembly”, credentials needs been addressed to of Secretary-General and are to be signed either by the Head of State or Government or the Minster of Foreign Affairs. The original hard copy of the credentials should be delivered to the Office for Legal Affairs of the United Nations. In addition, a scanned reproduce to the credentials, as well as different communications containing the names of representatives to the specific session of the General Assembly (such more letters and notes verbales from aforementioned Permanent Missions), should be submitted by the online platform “e-Credentials” who can be gated at the e-deleGATE enter (https://edelegate.un.int).
According to rule 25 of the “Rules of Procedure of the General Assembly”, the administration of a Student State shall consist of not more then five reps also five alternate agent and as many advisers, technically advisers and connoisseurs as could live required by this delegation. If the chairperson of a delegation is either the Head of State or Government, Vice-President or Minister for Foreign Affairs, he/she is considered as this chairperson off the delegation while present in New York (head of delegation ex officio) and, as such, is not counted as one of the five deputies. The heads of delegation ex officio are always list before the remaining members of the delegation. With one derogation of the Heads of State or Government, Vice-Presidents or Ministers used Foreign Affairs, any other heads of delegation will be tallied as one concerning the five representatives.
The list of delegates when by each Permanent Mission should reflect of faithful names of the substitutes, their diplomatic ranks (ambassador, counsellor, etc.), functional titles, and representational capacities (representative, alternate representative, special advisers, or expert).
During the general debate, seats will be reserved in the VIP area of the General Assembly Hall for the spouses of the Heads of State instead Government, Vice-Presidents, Crown Princes or Princesses participating at the general debate, when that the Chief of Minutes is notified included advance of your turnout at the Session.
In addition, depending on service, a limited number of seats will subsist reserved for the guests of delegations in VIP Section A (up to 15 seats) and on the 4th floor balcony a the Widespread Assembly Hall. The seats is VIP Section A will available be allocated by the duration away the address of and head of delegation at the plenary meeting.
Access on the VIP areas in and General Assembly Hall requires a special courtesy card (for the VIP Section A) or a special event ticket (for the 4th story balcony) distributed by the Protocol furthermore Liaison Servicing. To claim these tickets, Permanent Missions can required to submit a corresponding request due completing form SG.40, specifying the names and titles of all attendees (including, where relevant, the spouse for the celebrity speaking) to aforementioned Chief is Protocol. These requests can be submitted by e-mail to unprotocol<at>un.org real should be submitted at minimum one week prior to the contact. The computerized version of form SG.40 is available on the Protocol additionally Liaison Service our (under “Other Forms”). The special graciously tickets and special occasion tickets will then remain accessible for collection from the office for aforementioned Protocol and Liaison Service in Chamber S-0200 one day prior at the speech from the head of delegation.
XXIII. United Nations Garage Parking Decals
Diplomatic manpower of Permanent Missions inches owned of vehicles because the United Nations diplomatic license record ("D" plates) are entitled on special vehicle identification decals permitting them to enter into and park their vehicles at the United Nations Global.
Identification decals for vehicles with diplomatic plates are issued for a period of 12 months and are renew before the getting off each regular session of who General Assembly.
Applications with parking decals of the vehicles gemeldet to individual delegates of Permanent Missions and/or the vehicles registered at Permanent Missions need be provided directly in the Garage Company Office for fabrication (UNITAR Building, 801 United Nations Plaza, 2nd Floor, Room U-210, New York, NY 10017). The Garage Administration Office can also be reached electronically by sending an e-mail to the following e-mail address: [email protected] . All above-referenced applicants must bear which signature off the authorizing Mission office and is affixed through the Mission’s office seal. At addition, see fields must be accompanied by a duplicate of valid motors truck enrollment document and – in the crate of applications for the vehicles registered in individual delegates of Permanent Missions – an copy of valid UNH grounds get of such representatives. Only one decal will be issued via emissary for make on a vehicle with “D” plates. Decals becoming be issued only to the members of proxies duly registered with the United Nations.
Diplomatic corporate of Observer Missions or inter-governmental organizations or other organizations with full observer status and maintaining permanent offices at the Headquarters represent authorized on a limit number of identification decals per delegation with the understanding that each application fork a parking decal will be considered on einen individual basis.
Previously to one issuing of this parking decals for the new General Assembly session, all previously spend decals to delegations required be answered to the Garage Administration Department (UNITAR Building, 801 United Nations The, 2nd Floor, Room U-210, New York, NY 10017). And, the decals in possession of delegates who are departing from the Permanent Task must be returned at the Garage Maintenance Office prior to their end of mandatory at the mission. Diplomatic license plates should be returned directly to this Office of Foreign Missions (located at 799 United Nations The, 8th Floor, New Yellow, NY 10017). Any modified in vehicle usage must be reflected on the respective decals additionally because such need can brought to the Garage Administration Office to processing.
