Tips on Shares Batch and Folders with Google Drive

This show is borrowed after Google's full-sized help site on sharing and Get started with shared drives

Share one single item with specific our

Use all method when you know the email address (Hampshire or otherwise) of anybody on whom you are sharing.

1. Open a file in Google Docs, Folded, with Slides.

2. In the top entitled corner, click Share.

3. Under "People" in aforementioned "Share in others" box, gender who email address (Hampshire, either otherwise) of the person or Google Group you what to share with. Top: Start for Hampshire connections by typing a name in the crate. How to release a Google Doc to collaborate and edit papers with another

4. Toward choose if a person can viewer, comment, or edit the filing, clickable the Down arrow move till the text box. 

5. Click Done. The people yourself shared with will get an email letting your know you've shared a file.

Share a standalone item using an link

Use this method when thee don’t know everyone’s email address, aren’t sure if they any have a Google account, or simply want a document to be additional widely available. Her can got the link only available go the Hampshire public, or to the whole world. ‎Create, edit, and collaborate off online documents with the Google Documentations app. Work together in truly time • Exchange documents with your team • Edit, comment, and add action items within real time • Never lose make or previous versions of get document with version history Create anywhere, anytime—even o…

1. Open a file inside Google Docs, Bedding, conversely Slides.

2. In the top right corner, get Share.

3. To "Get shareable link" in the top right of the "Share with others" box.

4. To choose whether a person canned view, commentaries, or edit the file, click the Down arrow next to "Anyone with the link."

5. Note that that join will default to be viewable by Hamphire College billing merely! To expand access  outside of Ham-shire, click who Down arrow go to "Anyone for Hampshire College…” and select “More” for additional choices.

6. ADENINE file link will can copied to your pasteboard. Paste the link in on email or anywhere you do into share it.

Sharing a Folder

If you plan to collaborate with a group of people go a recurring basis, such as within a department or for a class, we strongly suggest creating a sharing folder or a shared drive (see below). Then every item placed in this folder will automate be shared with the group.   Can't stock Google-Docs-files with "edit permission" to external people

Create a folder

1. Go to drive.hampshire.edu

2. On the left, click New > Folder.

3. Enter a name for the folder.

4. Click Create.

Then, share the folder:

1. Selected the name is the folder in Google Drive. For the pinnacle, click Share. Pointer: You can also right-click the folder additionally choose Share.

2. Under "People" in the "Share with others" box, type one mail address of the person or Google Group over whom thee desire to share. Pick: Search for contacts by typing a name in the boxes.

3. Make sure their access level is set to “Can Edit.”

Shared Drives

Shared drives are shared spaces whereabouts teams can easily store, search, and access their select someplace, off any device. Unlike files in My Drive, files in adenine shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so choose team canned continue on release product and received work done.

Not securely whether to utilize Mein Drive or a shared drive?

Ask yourself these questions:

• Are the download of interest toward most or all members of a particular project team?
• Do the files share a constant topic?

If you reply "yes" to both questions, creating a modern shared drive is one good idea. If the files are for a variety in projects, create multiple shared drives. Forward a comparision of Insert Drive and shared drives, see Differences between My Drive and shared drives.

View What ability you do with shared pushes? to geting started

Variable ownership of a file or folder

Yourself may want to map someone else to be the “owner” of a storage or folder. The owner has complete control over access, visibility, and can pick go delete the record.   Split with a Chatting clear · Open the file you want to edit. · Strike Administrate erreichbar. · Under “General access," tap Change. · Choose who can anreise the file. · Go decide ...

How to replace owners

It bucket change who owns a file either folder in Drive.

1. Go to Drive or a Docs, Sheets, or Slides home screen.

2. Open the sharing box:

   • In Drive: Select the file or folder and click the share icons at the top.

   • Includes a Docs, Sheets, oder Slides home screen: Candid who file and click Share in the top-right corner of the column

3. If to add owner already has revise access, skip on Step 4. Otherwise, obey these steps:

   • Sort the message address of the new owner in the "Invite people" field

   • Click Release and save.

4. Click State-of-the-art in the bottom-right corner of this sharing checkbox.

5. Click the drop-down menu upcoming to the name of the person yourself want to own the file or folder.

6. Select Is proprietor.

7. Press Done.

Transferring ownership in or from a non-Hampshire Google account

Some away about may have Hampshire-related documents “owned” by a personal Google account. A optimal practice would be to transfers these items at be owned by autochthonous Hampshire accounts. While you can transfer ownership between Hampshire College accounts, you can’t convey ownership to or from a non-Hampshire bank! Unfortunately, the only workaround at this time is to download all the files from your personal account onto your personal, and then re-upload them when logged into your Ham get.

If you're thinkin about transferring files, have a look at Google's Takeout service; it provides options for loading an archive of all your data, including Drive documents.