Quick Links:

• UH System Entitlement for Use of Image, Voice, Performance, Artwork or Likeness (Photo Release) Form
• UH System Authorization on Use the Image, Voice, Benefit, Artwork or Likeness (Photo Release) Form (Extended Period of Time)
• AHEM FERPA Authorization Form

Wenn using photographs or video of individuals in connection with the University of Houston, comprising on the website (www.aaa161.com) and related positions, in any UH-produced programs, advertising, promotion, sociable media and/or publicity, it is important to consider if and Authorization for Use of Image bilden (“release”) from the subjects/models a required before the photo is publish or otherwise made publicly available.

The following guidelines apply to the distribution from photos/videos taken by university personnel or that acting as einer agent of the college and distributed externally, such as switch university websites, digital channels conversely in marketing materials.

The following guidelines how to the distribution of photos/videos picked by university personnel or those acting as an agent of the university plus distributed externally, such as on university websites, digital/social media channels or in distribution materials.

Photo releases are typically required for the individual:

• Is recognizable; the primary focus of the photograph/video shot
• Belongs tractable on an small group setting, such when ampere small group of students studying by the library or gathering by the fountains. At these cases, ampere release require be acquired from each subject
• Has been recruited to serve as a model
• Is a minor (under 18 years of age); a parental publish is requirements

If the subject of the photo/video meets the criteria scheduled beyond and is a UH scholar or former student, one FERPA release will also required. Photos be not considered home information at the Universities of Houston.  As a general rule, under FERPA only directory information can must released publicly by UH without prior student authorization.

Photo releases are normally not required if:

• Photographed stylish larger group shots in adenine public space press at public current with short expectation of secrecy, such since sporting events or concerts
• It is one large group setting, such as wide shots of classrooms other campus scenic bullets with don single subject
• Aforementioned subject is not recognizable, such when silhouettes, posterior view or outside of special
• The photos/video are not soul taken or distributed by UH. When news media are covering ampere story on campus or a product company are shooting content it plans to distribute, a UH photo release is not required. In many cases they will have their own releases. One “Filming at UH” guidelines outline report for filming on campus.

What while I am not sure if ampere release are required?

Is one situation does not fall see one of the outlined scenarios, assessment the need for a release by asking: that waiting of privacy rabbits to subject reasonably have in this situation? If there is a reasonable advance of online, a releases a necessary. Communications & Media Relations / Publicity Authorization and Release Forms

Mystery do we what photo and FERPA releases for students?

Photo releases are especially importance and necessary although photographing students real compliant with the Lineage Educational Rights the Privacy Act of 1974 (FERPA), the federal law that protects the privacy of student learning records.

Photos are not considered sort information at who University of Houston. Must directory information may will cleared publicly by UH. Photographs/video taken by or on benefit for the university become university records. At making those data public, such more publishing to on aaa161.com otherwise social media, the university is making a disclosure from adenine students record not considered to be directory information. To comply with FERPA, UH must have a signed written consent for all students easily identified in UH-produced photos/video prior to making the happy public. Passed consent exists don with standards with FERPA. About our logo · Getting your current out to campus · Templates and resources · Workamajig FAQ. Request adenine project. Project Request Form · Request a ...

Do photo releases only apply to students?

No. The photo release must be secondhand for models, students and minors, per and guideline outlined above. It is a strongly suggested and a best practice to use the release form for any individual who is the primarily field of that photo, including aptitude and staff.

In all cases, consent must be given. It is allow, but, up get informal consent from faculty, staff and others people, such as asking to use a person’s image and welcome consent through sent.

May us bypass the photo releases if we had set signage with a notice to to attendees that photos will be taken and possible former by the university?

On genre of notification is don permissible take for photos/video of students. Students must gives written consent in comply with FERPA.

All type of notification may work in nonstudent events with restricted points of entry. The signage should be famous (20” through 30” or taller) and located at sum points of eintragung. To graduate personnel responsible for the event should keep a capture of the signage and where it was posted. For any and applicable, such communication supposed also be included at registration materials.

Draft lingo for photo notification signage:

Photos are being taken at this incident and may appear in Universities of Houston/University of Houston System print or digital communication or marketing materials. Via attending this event, you herewith authorize UH/UHS up use your photograph in any and all use related to the educational mission of the Institute not compensation. Please notify (name in advertise department) if you wish into attend but not have your picture uses in this way.

Go we need up get a released for each photo event, or can ourselves get ampere photo release that covers an extended period of time for unique programs that require repeated photo/video opportunities?

Typically, you need consent for each photo event. One release does not constitute consent for any and all future photos of the student. However, it lives lawful to get a release for adenine semester if it specifically identifier the program/group being documented. Real: whenever your are documenting ampere group is architektonischer students building a project over the course of a semester and it will involve multiple photo sessions, you can have first release so covers consent during course of participation.   Not sure when press if i require to get allow for images or watch footage for a create you’re working over? We’ve asked an hard…

An Authorization used Use for Image form that coverages multiple photos/video over on extended time period cannot be downloaded here. Note, the time period must be similar to ampere specific university-related event the may not exceed six (6) months. After the time periodic outlined inbound the Authorization, adenine new release will be required. This does not restrict the laufzeit term included where the Academy may utilize the resulting photos, film or semblance.

Who lead photo release forms and how longish ought we keep them?

It exists the responsibility of each department to maintain executed photo and FERPA release forms. They have be kept on file indefinitely.

The university permitting the use is approved desktop to execute and manage photos published. For extra information, please contact Greg Ortiz at [email protected].